AFRICA-MADAGASCAR REGION

Statutes

 

Preamble - 1. The Africa-Madagascar Region - 2. The Conference of the Region - 3. Purposes of the Conference - 4. Meetings of the Conference - 5. Officers of the Conference - 6. Advisory Committees - 7. Finances of the Conference - 8. The Statutes - Conclusionn

V. Officers of the Conference

a. The President

22. The Conference shall, by secret ballot, elect a President from among the members of the conference. An absolute majority of valid votes cast is required for election on the first or second ballots; on the third ballot, a relative majority suffices.

22. The term of office of the President is two years; he may be re-elected for a further two-year period.

23. The President shall convene a meeting of the Conference at least every two years; he presides over it and sees to it that the Conference adheres to its approved Statutes. He will also convene a meeting of the executive committee annually.

24. He may also convene an extraordinary meeting of the Conference, if necessary.

b. The Vice President

25. The Conference shall also, by secret ballot, elect a Vice President from among the members of the conference. An absolute majority of valid votes cast is required for election on the first or second ballots; on the third ballot, a relative majority suffices.

26. The term of office of the Vice President is two years; he may be re-elected for a further two-year period.

27. The Vice President, will assist the President in his responsibilities in presiding over the affairs of the region; or in his absence, assume the responsibilities of the President.

c. The Secretary

28. The Conference of the Region, with the approval of the appropriate major superior or superior of the Mission, selects an Oblate of the Region to be secretary; he is then appointed by the President for a four year term of office. The appointment may be renewed for an additional four years.

29. If necessary, the President may replace the Secretary by another Oblate, after consultation with the members of the executive committee.

30. The Secretary, who assists the President in the day to day administration of the affairs of the Conference, is involved in the preparation of meetings of the Conference, records the minutes of the proceedings of the meetings, publishes them, and distributes them to the members of the Conference as soon as possible after the meeting. As such, the Secretary is not a member of the Conference and does not have a right to vote, unless he is chosen from among the members of the Conference. He may ask questions for clarification, or request any information necessary for the fulfilment of his duties. He is also responsible for the organization and maintenance of the archives of the Conference. He may, also, serve in an advisory capacity on sub-committees of the Conference.

31. The Conference will decide on the location of the secretariate.

d. The Treasurer

32. The Conference of the Region, with the approval of the appropriate major superior or superior of the Mission, selects an Oblate of the Region to carry out the duties of Treasurer; he is then appointed by the President for an indefinite term of office.

33. If necessary, the President may replace the treasurer with another Oblate, after consultation with the members of the executive committee.

34. The Treasurer will assist the Conference by administering the financial business relating to the functioning of the Conference. He will prepare and present for approval at each ordinary meeting of the Conference, a budget for the forthcoming two-year period, and a financial report on the previous two years.

e. Executive committee

35. The Executive Committee will consist of the President, the Vice President, the duly elected Chairpersons of sub-regions, the Secretary and the Treasurer of the Conference.

34. The Executive committee will meet annually. Other meetings may be held as necessary. Although all members of the Executive Committee are to attend the annual or special meetings of the Executive, in exceptional cases, presence by other means (such as telephone conferencing) is sufficient, provided all those participating can take an active part in the discussion (R. 86b).

6. Advisory Committees